Senior Associate – Invoicing

Job Description

Job Description Position Title: Senior Associate - Invoicing Role Overview The role will be responsible for invoice plotting, validation, and MIS support for Ground Operations . The position requires strong invoicing knowledge, a sound understanding of aviation ground handling processes, and advanced Excel skills to ensure accuracy, compliance, and timely financial processing. Key Responsibilities 1. Invoice Plotting & Tracking • Plot and map ground operations invoices against approved contracts, SLAs, and operational data. • Maintain invoice trackers and dashboards for station-wise and vendor-wise monitoring. • Identify gaps, variances, and deviations between billed and actual services. 2. Invoicing & Validation • Review, validate, and process invoices related to ground handling, ramp services, passenger services, and other operational cost heads. • Ensure invoices are supported by operational data, usage details, and required approvals. • Coordinate with stations and vendors for invoice corrections and clarifications. 3. Ground Operations Support • Assist in validating billed services against actual operational activities. • Support the Ground Operations team in cost analysis and ensuring compliance with service agreements. 4. MIS & Data Management (Excel-Based) • Prepare and maintain Excel-based MIS reports, cost summaries, and variance analysis. • Utilize advanced Excel functions (Pivot Tables, VLOOKUP/XLOOKUP, formulas) for data reconciliation and analysis. • Ensure data accuracy, version control, and timely updates. 5. Coordination & Compliance • Liaise with station teams, Finance, and internal departments to ensure timely invoice processing. • Ensure adherence to company policies, audit requirements, and contractual terms. • Support internal and external audits by providing relevant data and documentation. Key Skills & Competencies • Strong knowledge of invoicing and billing processes • Understanding of aviation and ground operations • High proficiency in MS Excel (Pivot Tables, formulas, data analysis) • Analytical and reconciliation skills • Strong attention to detail and follow-up ability • Effective communication and coordination skills Educational Qualification & Experience • Graduate (Commerce / Management / Aviation preferred) • Prior experience in airline operations, ground handling, or aviation invoicing roles is preferred Behavioural Attributes • Detail-oriented and process-driven • Ability to work under tight timelines • Proactive problem-solving mindset • Strong sense of ownership and accountability

Additional Information